Overview

Our client is looking for a highly motivated and dedicated executive assistant.

They are positioned as an international leader in thermal analysis instruments and laboratory services for a diverse range of industrial, academic, environmental, government labs, and commercial clients in international markets. Their advanced thermophysical laboratories feature a variety of measurement technologies and testing solutions. Headquartered in Hanwell, New Brunswick, they are one of the fastest-growing scientific companies in Atlantic Canada. With HUBs strategically located around the world, they allow you to work on an international scale. They pride themselves on being a fast-paced, high-energy company offering challenging and rewarding work within a fun, team-based work environment that drives growth and success.

Responsibilities

• Coordinate and organize meetings, including preparing agendas, booking venues, and arranging for necessary technology or catering.
• Arrange complex travel itineraries, including flights, accommodations, transportation, and other logistics.
• Prepare detailed travel schedules and ensure all necessary travel documents are in order.
• Draft, proofread, and edit correspondence, reports, presentations, and other documents.
• Prepare and organize executive-level documents for meetings, presentations, or reports.
• Organize and coordinate meetings, board meetings, and other high-level gatherings.
• Other duties as assigned.

Qualifications

• Degree in Business Administration, Communications, or a related field is often preferred, though not always required.
• Ability to handle sensitive information with the utmost confidentiality and professionalism.
• Strong analytical skills with the ability to anticipate and address potential challenges before they escalate. Creative problem-solving abilities to find efficient solutions to complex administrative tasks.
• Strong relationship-building skills, capable of working effectively with diverse teams and personalities. Diplomacy and tact in handling challenging situations or difficult personalities.
• Exceptional ability to manage multiple tasks, prioritize, and maintain organization in a fast-paced environment. Strong time-management skills, ensuring deadlines are met without compromising quality.
• Excellent written and verbal communication skills, with the ability to craft professional emails, reports, and presentations.

Benefits

• Health and dental benefits
• Telus Health
• Ongoing learning opportunities within a dynamic, inclusive, and rewarding work environment
• Career experiences that will enhance personal and professional growth

Job Code: 20610